The PREVENT PCP approach is based on Pre-Commercial Procurement (PCP). It is an efficient and dependable method for contracting authorities to challenge market innovators through an open, transparent, and competitive process. The goal is to create new solutions for a technologically demanding mid- to long-term challenge that is in the public interest and necessitates new research and development.
To that end, the consortium initially published the Prior Information Notice (PIN) and launched the Open Market Consultation and information Webinars in eight languages: English, French, Polish, Portuguese, Spanish, Dutch, Greek, and Italian. The recordings can be accessed via this link.
The next stage of publicity was the preparation of the Call for Tenders in accordance with PCP guidelines, which included a detailed description of the tendering process, the evaluation procedure, and the criteria used to select subcontractors. On June 15th, 2022, the Call for Tenders was published in TED.
Except for the confidential documents, the entire documentation is available on the PREVENT website and has been added to the section "PCP Documentation." The confidential documents required the signature and submission of the Non-Disclosure Agreement (NDA, Tender Document No 2) and the EURI Template (Tender Document No 3), which can also be downloaded from the project's website, according to the procedure described in the Call for Tenders. Only Tenderers who signed and returned the aforementioned documents received the RESTREINT UE/EU RESTRICTED and/or confidential information and were invited to submit a Tender.
The project team also organised three webinars in conjunction with the publication of the Call for Tenders. These online meetings were organised by the Lead Procurer, the Center for Security Studies (KEMEA) in collaboration with SNCF for potential suppliers to explain the scope of the PREVENT PCP project, the main aspects and expected timeline, as well as the process and procedure for submitting documents. The videos have also been uploaded and made public on our website and the PREVENT PCP YouTube channel.
Furthermore, we made it possible to ask questions to the consortium during online meetings, via the Contact Form on the website, and directly via e-mail. Suppliers were also given the opportunity to send questions about the NDA and the EURI Template to the Lead Procurer (as well as questions about the tender documentation and the process and RESTREINT UE/EU RESTRICTED).
We provided Matchmaking Form Solutions to encourage as many companies as possible to participate in the PCP process. Potential contractors could use this tool to find partners or consortiums, share information about their expertise, and define expectations for potential collaborators.
The deadline for the tender submission deadline was October 3rd, 2022. The opening of the tenders took place the same day at the premises of the Lead Procurer KEMEA who announced the receipt of eighteen tenders. More information about this milestone for our project can be found below.