Due to unforeseen circumstances, we see ourselves forced to reschedule the GDPR Workshop that was to be held on November 29 at 15:00 CET. The new date is foreseen in February 2023. We will inform ASAP once a concrete date is set.
Should you wish to be informed by email about the new date, please fill the form under this link.
Our sincere apologies for any inconvenience.
How to make procurement processes that are, by design, compliant with data protection and cybersecurity regulations and best practices?
During the workshop expert speakers will discuss how the PREVENT PCP project has aligned itself with the requirements of the Europrivacy certification scheme in order to make procurement processes that are, by design, compliant with data protection and cybersecurity regulations and best practices.
We encourage you to join the workshop and learn more about GDPR-related aspects of PREVENT PCP. The event is open to the public and free of charge. The meeting will be broadcasted via Zoom.
A new date and registration possibility will be communicated as soon as possible.
The 2nd PREVENT PCP Newsletter
We are pleased to announce the release of our second newsletter! This issue focuses primarily on the first year of PREVENT PCP activity.
We presented ongoing activities and summarised our efforts. We also discussed past and upcoming events related to the project. We were able to successfully prepare Calls for Tenders in accordance with PCP guidelines, launch the Open Market Consultations and organise a series of online meetings, among other things. The purpose of these webinars was to familiarise interested parties with the project’s scope and the PCP procedure.
Stay updated on our activities and growth by subscribing to our newsletter and visiting this link for the latest issue.
The current state of the PCP procedure
The main focus of the PREVENT PCP project is the procurement of technologies that will improve security in both public transportation and public areas. Let's take a look at the current status of the project team's work.
The PREVENT PCP approach is based on Pre-Commercial Procurement (PCP). It is an efficient and dependable method for contracting authorities to challenge market innovators through an open, transparent, and competitive process. The goal is to create new solutions for a technologically demanding mid- to long-term challenge that is in the public interest and necessitates new research and development.
To that end, the consortium initially published the Prior Information Notice(PIN) and launched the Open Market Consultationand information Webinars in eight languages: English, French, Polish, Portuguese, Spanish, Dutch, Greek, and Italian. The recordings can be accessed via this link.
The next stage of publicity was the preparation of the Call for Tenders in accordance with PCP guidelines, which included a detailed description of the tendering process, the evaluation procedure, and the criteria used to select subcontractors. On June 15th, 2022, the Call for Tenders was published in TED.
Except for the confidential documents, the entire documentation is available on the PREVENT website and has been added to the section "PCP Documentation." The confidential documents required the signature and submission of the Non-Disclosure Agreement (NDA, Tender Document No 2) and the EURI Template (Tender Document No 3), which can also be downloaded from the project's website, according to the procedure described in the Call for Tenders. Only Tenderers who signed and returned the aforementioned documents received the RESTREINT UE/EU RESTRICTED and/or confidential information and were invited to submit a Tender.
The project team also organised three webinars in conjunction with the publication of the Call for Tenders. These online meetings were organised by the Lead Procurer, the Center for Security Studies (KEMEA) in collaboration with SNCF for potential suppliers to explain the scope of the PREVENT PCP project, the main aspects and expected timeline, as well as the process and procedure for submitting documents. The videos have also been uploaded and made public on our website and the PREVENT PCP YouTube channel.
Furthermore, we made it possible to ask questions to the consortium during online meetings, via the Contact Form on the website, and directly via e-mail. Suppliers were also given the opportunity to send questions about the NDA and the EURI Template to the Lead Procurer (as well as questions about the tender documentation and the process and RESTREINT UE/EU RESTRICTED).
We provided Matchmaking Form Solutions to encourage as many companies as possible to participate in the PCP process. Potential contractors could use this tool to find partners or consortiums, share information about their expertise, and define expectations for potential collaborators.
The deadline for the tender submission deadline was October 3rd, 2022. The opening of the tenders took place the same day at the premises of the Lead Procurer KEMEA who announced the receipt of eighteen tenders. More information about this milestone for our project can be found below.
The 3rd Information Webinar [VIDEO]
PREVENT PCP hosted the 3rd Information Webinar in order to provide in depth explanations of the process and procedure to submit proposal documents. This online meeting was held on July 28, 2022.
Who?: Technology providers and research centers who specialize in AI-based Video Analytics, identification and tracking tools, and tech integration in standard crisis management and video management systems. What?: Procurement of R&D of new innovative solutions for Automatic Detection & Tracking of Unattended Items in Public Transport. When?: 28th July 2022 - 10:00 to 11:30 CEST How to?: Registration has been closed
A successful training for all stakeholders involved in PREVENT PCP
On 16th and 17th June PREVENT PCP held a training on pre-commercial procurement. Over two days, project partners, members of the user observatory group and public partners met in person and online to go through the essentials behind the methodology for the project.
The topics covered :
Introduction to pre-commercial procurement and its legal aspects, from CORVERS;
The EAFIP methodology, open market consultation and business cases and their lessons learnt so far, from SNCF, VTREK, CORVERS and KEMEA;
Designing an innovation procurement process and venture capital involvement (KEMEA and CORVERS);
Dealing with EU restricted information (KEMEA and CORVERS);
Legal requirement analysis (GDPR regulations and data protection).
The training started with a dive into the theoretical understanding through the methodologies and analysis before getting a good look at what PCP means practically and the key areas to address in today’s public transport sector.
“The European commission has an idea in mind and it is innovation, which is why this an important time for us”, said Anabel Peiro Baquedano, Legal Procurement Consultant at CORVERS.
Now that the PREVENT PCP contract notice has been issued, the PCP process is now at its first crucial point. From now on, it is important for all stakeholders involved to understand the technical aspects behind the processes and procedures.
The 2nd Information Webinar on process and procedure to submit documents
We would like to invite you to the 2nd Information Webinar related to the tender issuing. The main topic of the meeting will be process and procedure to submit documents.
The event will be held online on the 27th of June 2022 (from 10:00 to 10:30 CEST).
Are you willing to be involved in the PCP process? Register for the webinar here!
The Information Webinar on the PREVENT PCP scope
Scope of the PREVENT PCP challenge, main aspects and expected timeline were the main theme of the 1st webinar organised by PREVENT PCP in relation with the Call for Tenders. If you didn’t participate, don’t worry! The video is now available!
The Tender has been issued!
We have some exciting news for all providers who specialize in AI-based Video Analytics, identification and tracking tools, and tech integration in standard crisis management and video management systems.
The first PAN European Public Transportation Innovation Procurement Tender has been issued.
The PREVENT PCP Contract Notice has already been published in the Tenders Electronic Daily (TED) and is available at this link. This document will provide you with all pertinent information regarding the PCP process planning as part of our European project funded by the EU's Horizon 2022 Program. The documentation package related to the Contract Notice is available on the Download subpage.
Pre-Commercial Procurement (PCP) is a method for public buyers to acquire research and development services (and, under certain conditions, related R&D results), which involves competitive development in stages, risk-benefit sharing under market conditions, and a clear separation between the PCP and the deployment of commercial volumes of end products. PCP's goal is to direct the development of new innovations toward the needs of public buyers.
Over EUR 9 million will be invested in AI-based technologies for public transportation safety.
Also, webinars dedicated to tendering process will be organised. The next online meeting will be held on 27th June 2022. The main topic will be process and procedure to submit documents. Register for the event here!
The first webinar video is now available:
Participate and collaborate with us to improve public safety - Reachout!
PCP Training for Public Buyers and End-Users and the project meeting
The PREVENT PCP Consortium is organizing the PCP Training for Public Buyers and End-Users that will take place on 16th and 17th June 2022 in Brussels.
It aims to provide information on innovative security solutions for the public transport, based on the European Assistance for Innovation Procurement (EAFIP) methodology.
The main modules will cover:
Understanding the PCP approach;
Clarifying the key steps to translate the results of the preparatory phase in the design of an innovation procurement process; and
Conducting the procurement procedure for the PCP (i.e. contract implementation).
The main target are Public Buyers from the project’s consortium and the User Observatory Group members representing procurement departments directly involved in the tender management process.
In addition, on the 15th June the PREVENT PCP project meeting will be held in order to discuss current issues related to both past and planned activities.
The first PREVENT PCP Newsletter Has Been Published
Want to read the first PREVENT PCP newsletter and learn more about the project? Clickhere!
Running from 1 September 2021 until 31 August 2024, PREVENT PCP aims to augment security in public transport through innovative procurement of technology solutions. It will endow Public Transport Operators with solutions enhancing security situational awareness through: i) timely automatic detection of potentially dangerous unattended items; ii) identification and tracking of perpetrators and; iii) an advanced crisis management system.
You can sign up for the PREVENT PCP Newsletter through a form available on the project’s website. To receive our newsletter directly in your mailbox, visit the PREVENT PCP websiteand click the icon on the right, enter an e-mail address, tick the box to agree with the appropriate consent and click on the “Subscribe” button.